University Services Associate 1

Company Name:
Department of Administration
Job Duties:
This position provides primary administrative assistance and program support for the Director of Residence Life and program support for the Assistant Director - Residential Operations, in addition to serving as secondary support for the University Services Program Associate and the University Service Associate in Room Assignments.
Percentages are based on a 100% of a HALF-TIME position (.5FTE)
50% A. Administer the student payroll for approximately 300 hourly and salaried students employed by Residence Life
A1: Serve as department specialist in all student employment matters. Articulate and interpret procedures and policies related to student employment and serve as a resource for the Office of Residence Life. Coordinate preparation, maintenance, and distribution of the Residence Life "Student Employment Manual." Facilitate training of supervisors regarding the payroll process. Serve as secondary payroll support for the Residence Life maintenance operations.
A2: Coordinate employment procedures. Administer/verify I-9 certification and ensure that student employees complete W-4/direct deposit/background check or other relevant forms. Utilize the University's computerized hiring/payroll system to verify employment eligibility for new student employees, process hires, raises, changes, and terminations as necessary.
A3: Coordinate the biweekly payroll process. Investigate and solve problems related to the payroll process by coordinating communication between the Personnel Office, Financial Aid Office, student employee supervisors, and students.
A4: Manage payroll records. Oversee the creation and maintenance of the payroll data entry and record keeping systems. Independently develop and maintain an accurate historical employment record for use with audits, budget planning and revision, etc. Verify payroll and employment records for all student employees as requested by prospective employers, financial institutions, etc.
25% B. Room Assignments responsibilities
B1: Assist with filing student files in Room Assignments
B2: Assist with the general clerical duties of the Room Assignments Office (as needed).
B3: Fill in for other administrative staffing roles as needed
15% C. Provide administrative assistance and program support for the Assistant Director Residential Operations
C1: Perform general activities, special duties, responsibilities and projects as assigned by the Assistant Director - Residential Operations
C2: Independently prepare letters, memoranda, reports and other written projects as requested.
C3: Provide support for Summer Camps and Conference billing operations.
C4: Assist other office staff with duties at peak times as requested.
C5: Fill in for other administrative staffing roles as needed
10% D. Provide administrative assistance and program support for the Director of Residence Life
D1: Assist with general activities and projects for the Director.
D2: Coordinate the scheduling of meetings and appointments and maintain outlook calendar.
D3: Provide administrative support to departmental search and screen committees (as requested).
D4: Assist other campus staff with housing related questions or requests.
D5: Perform other special duties/responsibilities as assigned by the Director of Residence Life.
D6: Fill in for other administrative staffing roles as needed.
Special Notes:
The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and all veterans. UW-Whitewater conducts criminal backgrounds checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.
For UW-W Campus safety information and crime statistics/annual Security Report, see or call the Dean of Students office at for a paper copy.
Qualified veterans with a 30% or more service-connected disability are eligible for non-competitive appointment to permanent positions in classified civil service under s. 230.275, WI Stats. Ask the Human Resources contact listed on any job announcement for information on how to apply under this provision. Current State of Wisconsin employees are not eligible for non-competitive appointment.
Job Knowledge, Skills and Abilities:
Excellent oral and written communication skills.
Ability to work collaboratively with students, staff and administrators.
Ability to work with people from diverse, socioeconomic and cultural backgrounds.
Knowledge of accounting principles, practices, and methods.
Skilled in using Microsoft Office, (ie: Word, Excel, Outlook Calendar and Powerpoint).
Knowledge of Peoplesoft and Peachtree processes and student accounts preferred.
How To Apply:
You must have taken and received a passing score on the Office Support Exam in the past 12 months to apply for this job. You will be using your exam score to apply for this vacancy and you must have a current, passing score.
In addition to taking the exam, you must apply online by following these steps:
If you have a Wisc.Jobs account:
1) Click "Log in to Apply" at the top of the job announcement and log into your account.
2) Click "Apply Now" at the top of the job announcement.
3) Review your Job Application and make any necessary updates and click "Continue".
4) Complete the Job Preferences screen and click "Continue".
5) Once you are on the Application Status page, click on the "Use Current Score" button. You will get a message stating that "Your current score has been successfully applied to this recruitment".
6) If you did not have the "Use Current Score" button, you have either not taken the Office Support exam or it has not been scored yet. In order to be eligible to take the next exam, be sure to follow the instructions on the Job Announcement for the Office Support exam.
If you do not have a Wisc.Jobs account:
1) Click "Log In" at the top of the webpage.
2) Click the "Create New Account" Button and follow the steps to create a new account.
3) Click "Apply Now" at the top of screen and complete steps 3 - 6 from above.
If you need assistance with the online application process, call the Wisc.Jobs Help Desk at
County(ies): Walworth
Type of Employment: Part Time (less than 40 hrs/week)
Salary: The minimum starting salary is $13.185 per hour (27,424.80 annualized), plus excellent benefits. The pay schedule/range is 02-09. A six-month probation is required. For fringe benefits eligibility and information visit .
Contact: Amy Sexton, Human Resources Assistant - ADV ,
Bargaining Unit: Non-Represented
Area of Competition: Open
Deadline to Apply: 1/2/2015
Exam Information: Exam cannot be previewed.
Classification Title: / JAC: OFFICE SUPPORT EXAM 14-05789
Job Working Title: University Services Associate 1

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